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CRM & Business Portals

06 — CRM & Business Portals · from $1,999

A CRM or portal built around how your business actually works

We build custom business systems: CRMs for sales teams, client and supplier portals, staff and HR portals, booking and job-management systems, and automation that connects them to email, WhatsApp and accounting. A single-role CRM starts at $1,999 as a one-time fee — no per-seat subscriptions — and multi-role portals with workflow automation from $4,999.

See packages Get a fixed quote

CRM & Business Portals — Custom CRMs, client portals and internal systems shaped around how you work.

Who this is for

Built for businesses like these.

Sales teams paying per seat for a CRM they use 20% of.
Agencies, clinics and law firms that need a client portal for documents and invoices.
Operations teams running the business on spreadsheets, forms and group chats.

What you get with every package

Process mapping: we document how work moves through your team before designing anything
CRM: contacts, companies, pipeline, tasks, notes, reminders and email logging
Portals: client, supplier, staff or student logins with the right permissions
Workflow automation: approvals, notifications, document generation, reminders
Integrations: email, WhatsApp, QuickBooks / Xero, calendars, payment gateways, existing databases
Reports and dashboards for owners and managers, exportable to Excel

Packages & pricing

CRM & Business Portals pricing

One-time fixed prices. The number in the proposal is the number on the invoice.

Starter

$1,999one-time

A CRM or simple portal for one team.

Contacts, pipeline, tasks & notes
1 user role
Email notifications
Import from spreadsheet
Hosted on your server
4-week delivery, 30-day bug fixes

Start with Starter

Most chosen Growth

$4,999one-time

Multi-role portal with automation.

Client / staff / admin roles
Workflow automation & approvals
Document & invoice generation
Email, WhatsApp & accounting integrations
Reports and dashboards
8-week delivery, 60-day bug fixes

Start with Growth

Scale

from $11,999one-time

Company-wide systems with many roles.

Custom modules per department
Single sign-on (Google / Microsoft)
Audit logs & data-retention rules
API for other systems
Dedicated project manager
SLA support agreement

Start with Scale

USD. Lowest published prices in the market — and we beat any written quote by 10%. Hosting, domains, app-store accounts and platform subscriptions are in your name and paid directly to the provider.

How it works

From first message to live, in four steps.

01 Map the workflow

Half a day with your team to map roles, steps and pain points. You get the map even if you do not proceed.

02 Design the system

Screens for every role, approved in Figma before code. Owners, staff and clients each see only what they need.

03 Build & migrate

Built in sprints with your existing data imported from spreadsheets or the old system.

04 Train & support

Recorded training for each role, documentation and a support window after go-live.

In writing

What we promise on every CRM & business portals project.

These are contract terms, not marketing lines. They are in every proposal we send.

Beat-any-quote guaranteeSend us a written quote from any agency for the same scope. We beat it by 10%.

Fixed price, agreed firstThe number in the proposal is the number on the invoice. Extra scope is quoted separately, never slipped in.

You own everythingSource code, design files, accounts and domains are registered in your name from day one.

Written weekly updatesEvery Friday you get a short written update: what shipped, what is next, what we need from you.

FAQ

CRM & Business Portals questions, answered.

Something specific? Ask in the quote form and a person replies within one business day.

Why build a custom CRM instead of using HubSpot or Salesforce?

Off-the-shelf CRMs charge per user every month and still make your team work their way. A custom system is a one-time cost, fits your exact process, and grows without licence fees. If a ready-made tool genuinely fits you, we will say so in the first call.

How much does a custom CRM or portal cost?

A single-role CRM starts at $1,999 one-time. A multi-role portal with automation and integrations is $4,999. Company-wide systems with many departments start from $11,999 and are quoted per module. Hosting is on your own server, typically $10–40 per month.

Can it connect to the tools we already use?

Yes: email (Gmail / Outlook), WhatsApp Business, QuickBooks, Xero, Google Calendar, Stripe, PayPal, and most systems with an API. Existing data is imported before launch.

Who owns the system after it is built?

You do. The code, database and hosting account are yours, with documentation. You can keep us for updates or hand it to any developer.

Is our data secure?

The system runs on your own server with encrypted connections, role-based permissions, automatic backups and audit logs on the Growth and Scale packages. We follow OWASP guidelines and can sign an NDA before we see any data.

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